Advances in technology in the last few years, especially in terms of smartphone usage and our dependence on mobile applications, have been staggering. However, regardless of how addicted we may be to Facebook or Candy Crush, many small business owners refuse to update their business processes to include smartphone apps.
One such business process, payroll management, has long been managed through cumbersome manual entry systems, requiring timesheets, tax tables and compliances forms to be filled out at the end of the year. Some businesses have turned to software, but haven’t ensured they are using updated software with current tax tables.
Business owners need to be asking themselves, how can we take our payroll management mobile with our smartphone?
Advantages of using apps for payroll management
All business owners want the most efficient way of paying their staff. Instead of using manual systems, a mobile based app with data stored in the cloud can help you not only manage payroll easily, you will also be able to take advantage of regularly updated software and tax tables.
With new features being added throughout the year, any mobile payroll management app you use will be more up-to-date with tax practices than any software you could pay for.
Default settings in most apps are good enough for most payroll setups, so you don’t need to worry about cumbersome installation and setup process.
Many apps also have specialized support teams, available around the clock, to help with any issues that may come up. Not just about how to use the app, but also more technical questions you may have about setting up payroll processes.
Finally, with a mobile payroll management system you can provide a much better experience for your employees. With their own logins, they can log into the system to update time sheets and personal information as well as access payslips. With this self-service option, you may also be able to reduce the amount of work your bookkeepers need to do every year.
How to choose an app for payroll management
There are dozens of payroll management apps available. They all vary in their price, platform and features, so before you choose one spend some time deciding on the basic features you need and the price you are willing to pay. It may be best to choose an app that will work across platforms: iOS, Windows and Android. Most paid apps offer a free trial for a limited amount of time. Before purchasing one, try out as many as you can. This way you can determine which app suits your needs best and which one you are most comfortable using. Learn as much as you can about each app before making your final decision.
Other software’s that might interest you are workforce management tools. This helps with scheduling approved time and attendance payroll.
Troy Martin of Cook Martin Poulson, P.C in Utah (https://cookmartin.com/) suggests looking for an app that will be easy to use, not just for you but for your employees as well. Ensure there are built-in features to keep your payroll information secure, especially since most apps store data in the cloud.